City Council Meeting Summary 1-7-25

City Council Correspondence: The excerpts below have been sourced from the website of council member Jeff Wan to share with the Clayton Watch Community. You can access council member Wan's website by following this link: https://www.jeffwanforclaytoncitycouncil.net

While we may not always agree with the opinions shared, we believe in facilitating a platform for respectful debates. Thank you for contributing to the ongoing conversation in the comments section. Remember to keep your comments respectful and concise. 

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By Jeff Wan, Clayton City Councilmember

Last night the Council met to discuss and take action on several significant items.

With the new Council being seated last meeting, these actions were primarily administrative in nature and intended to increase the overall efficiency of our meetings, reduce the administrative burden on staff, and add clarity for the public. The overall theme of our actions was to look at items that aren't designed for discussion and move those items to a written format.

By having things in writing, rather than just verbally stated, it provides a clear report of actions taken and thoughts expressed. This also makes it more accessible to the public - rather than having to watch extensive video to obtain information, more will be in writing which can be easier to consume.

The first action we took was to cease the taking of remote public comments. Over the past several years, the practice of taking remote public comments has ebbed and flowed at various municipalities. In some instances, this ability has been used to berate, curse at, or attempt to derail Council meetings. In other instances, technical or user challenges has come into play and impacted the meetings as well.

We will continue to live stream our meetings, and people will be able to make comment in person at the meetings themselves. In addition, as our agendas are posted in advance, anyone is able to submit public comment in writing prior to each meeting. These submissions are sent to each Councilmember and included in the public record. By ceasing the taking of remote public comments, our meetings will be more efficient overall for both the Council and the staff.

There is often confusion as to the purpose of our meetings and the place of public comments. Council meetings are designed so that Council can discuss among ourselves and conduct the business of the City. It is not, and cannot be a dialogue between Councilmembers and members of the public. Our meetings are open to the public and recorded so that the business of the City is conducted transparently, not to hold a dialogue between the full Council and members of the audience. We are restricted in our ability to respond to public comment in general, so much of the time when a comment is made, there may be an expectation that Councilmembers respond, however this often leads to disappointment or confusion.

This is one of the main reasons I try to inform the public of what is going to be discussed prior to any meeting - to provide residents with an opportunity for such a dialogue, or to share their thoughts. I have been writing a pre-meeting introduction and post-meeting summary for each meeting since first being elected in 2018.

We also updated our Council guidelines. These guidelines document how the Council operates and it gets refreshed from time to time. The updates were non-substantive and were administrative in nature. We clarified the order of the meetings, and consistent with the overall theme shifted items that aren't up for discussion to being in writing. This will result in more efficient meetings as well as provide additional clarity to the public.

We also discussed and approved City Council committee assignments for the year. A list of these assignments can be found in the minutes.

There is quite a bit of work that needs to be done - from addressing staffing vacancies, to tightening up our budget analysis, and all the regular activities of the City. It is my goal to do the people's business in the most efficient and effective manner and reduce the administrative burden on staff where possible. The actions we took at this meeting will further that goal.